Acton Comprehensive Plan Implementation Committee

JUNE 2, 2010

APPROVED

A. ROLL CALL – 7:00

Members present: Thomas Cashin – Chairman

John Moore – Vice-Chairman

Rob Meyer

Roy Trafton

Virginia DeBoer

Gregory Martin

B. MINUTES

January 6, 2010 – A Motion was made and seconded to approve the Minutes of the January 6, 2010 Meeting as submitted. Moore/Meyer – Unanimous

January 27, 2010 – A Motion was made and seconded to approve the Minutes of the January 27, 2010 Meeting as submitted. Moore/Meyer – Unanimous

February 3, 2010 – A Motion was made and seconded to approve the Minutes of the February 3, 2010 Meeting as submitted. Moore/Meyer – Unanimous

February 15, 2010 – A Motion was made and seconded to approve the Minutes of the February 15, 2010 Meeting as submitted. Moore/Meyer – Unanimous

March 17, 2010 – A Motion was made and seconded to approve the Minutes of the March 17, 2010 Meeting as submitted. Moore/Meyer – Unanimous

March 24, 2010 – A Motion was made and seconded to approve the Minutes of the March 24, 2010 Meeting as corrected. Moore/Meyer – Unanimous

March 31, 2010 – A Motion was made and seconded to approve the Minutes of the March 31, 2010 Meeting as submitted. Moore/Meyer – Unanimous

April 13, 2010 – A Motion was made and seconded to approve the Minutes of the April 13, 2010 Meeting as submitted. Moore/Meyer – Unanimous

April 21, 2010 - A Motion was made and seconded to approve the Minutes of the April 21, 2010 Meeting as submitted. Moore/Meyer – Unanimous

C. OLD BUSINESS

There was no old business to come before the Committee.

D. NEW BUSINESS

1. Potential Future Statements – It was noted that there might be a possibility of the Committee receiving additional statements for services from either SMRPC or the secretary so rather than call a Meeting for the purpose of approving said statements, the Committee took the following action:

A Motion was made and seconded to authorize the Chairman, Tom Cashin, to approve payment of any future statements. Moore/Meyer – Unanimous.

2. Retention of Committee Minutes – It was noted that the Minutes of the Committee Meetings are required to be retained either in hard copy form, audio or video formats as per State law. The Committee took the following action on this matter.

A Motion was made and seconded to request that the secretary place the Minutes of the Committee’s Meetings in a notebook as well as copying them to a computer disk both of which shall be retained by the Town as required by State law. John/Meyer – Unanimous.

3. Future Committee Work – Mr. Cashin reminded the Committee of the Board of Selectmen’s request that he appear at their Meetings and give an explanation of sections of the proposed revisions to the Acton Zoning Ordinance prior to a vote by the Townspeople in November, 2010. He asked the other Members if they would assist him in doing so as it would be good for the public to hear from each of them and not only him. Also discussed was what will occur pending the outcome of the June 12, 2010 Annual Town Meeting with regard to the Committee’s request to have its budget rolled over to the 2010-2011 fiscal year so there will be funds to address any consultation or secretarial services that may be required prior to the November vote. Given the need to discuss the outcome of the action at the Annual Town Meeting, Mr. Cashin suggested that the Committee meet on Wednesday, June 16, 2010, to discuss the matter.

E. OTHER BUSINESS

1. Payment of Statements – The Committee took action on the following statements:

A Motion was made and seconded to approve the following statements:

1. SMRPC in the amount of $950 for services rendered from March 15 to March 18, 2010;

2. Smart Shopper for a notice regarding the April 21, 2010 public hearing in the amount of 51.04;

3. Anna Williams in the amount of $546.64 for services rendered during the months of March and April, 2010 and

4. Anna Williams in the amount of $69.93 for reimbursement of costs for printer cartridges.

Moore/Meyer – Unanimous.

2. Future Meetings – As noted above, the Committee will meet on Wednesday, June 16, 2010, to discuss their future work and need for Meetings.

Respectfully submitted,

ANNA M. WILLIAMS,

Recording Secretary