August 02, 2010

WARRANT & FINANCE COMMITTEE MEETING AUGUST 2, 2010

 

                                                                                                                        APPROVED                         

A.        ROLL CALL                                           

 

            Members present were:            Debi Rix

Karl Hodgdon                                     

                                                            John Moore

                                                            Andy Brazier

                                                            Paul Poyant

                                                                                                                       

            Members absent were:  Roger Roy       

 

Also present was Larissa Crockett, Selectperson; Richard Neal and Carol Long.

                                                                                        

B.         APPROVAL OF MINUTES

 

No Minutes were approved.

 

C.        NEW BUSINESS

 

1.         Election of Officers

Chairman – A Motion was made and seconded to nominate Debi Rix for Chairperson.  Moore/Poyant – 4/1 – Abstention (Mr. Brazier).

Vice-Chairman – A Motion was made and seconded to nominate Paul Poyant for Vice-Chairman.  Hodgdon/Moore – 4/1 – Abstention (Mr. Brazier).

 

2.         What is the Mission of the Warrant & Finance Committee – There was a brief discussion about what each Member feels is the mission of this Committee.

 

3.         Revaluation Warrant Article – It was noted that the Committee must take a formal vote on the Town’s decision to conduct a revaluation of all real property.

 

 A Motion was made and seconded to accept the Article for a revaluation as written.  Brazier/Hodgdon – Unanimous (The vote was taken after the discussion below).

Ms Crockett explained the reason for this emergency Meeting and the choice of assessing software. 

 

 Mr. Hodgdon expressed a concern about changing the assessing software again since the Town had already purchased the TRIO software for assessing purposes.

 

 Ms Crockett advised that the Town would be using the assessing software of the company that was chosen to conduct the revaluation which is used by 13 other municipalities in Maine including Parsonsfield and Shapleigh.  She advised that the Town received six bids for the revaluation with two of those bids exceeding the amount appropriated and another two having never used the TRIO software.  She mentioned that while one of the bidders, William Van Tinem, is very familiar with TRIO, he stated he would need additional time.  She stated the Board of Selectmen would have chosen his company, but were concerned about waiting until he would be ready to begin the task.

 

 Mr. Moore advised that the Town should request a performance bond with the Committee discussing this point with Ms Crockett.

 

D.        OTHER BUSINESS

 

There was no other business to come before the Committee.

 

E.         NEXT MEETING

 

At this time, the Committee decided to meet on Monday, August 16, 2010, at at the Town Hall for the purpose of discussing the duties of the Warrant & Finance Committee.

 

F.         ADJOURNMENT

 

The Meeting was adjourned at .

 

                                                                                    Respectfully submitted,

           

 

                                                                                    ______________________________

                                                                                    ANNA M. WILLIAMS,

                                                                                    Recording Secretary