September 13, 2010

WARRANT & FINANCE COMMITTEE MEETING

                               SEPTEMBER 13, 2010

 A.        ROLL CALL – 6:                                                        APPROVED

             Members present were:            Debi Rix – Chairman

                                                            Paul Poyant – Vice Chairman

                                                            John Moore

                                                            Andy Brazier

                                                                                                                                                           

Members absent were:             Karl Hodgdon                                     

Roger Roy       

 

 Also present were Richard Neal, Nancy Ruma, Barbara Seckar and Ted Kryzak, Selectman.

                                                                                               

B.         APPROVAL OF MINUTES

 

August 2 and August 24, 2010 – A Motion was made and seconded to approve the Minutes of the August 2 and August 24, 2010 Meetings as submitted.  Brazier/Poyant – 3/1 – Abstention (Mr. Moore as he didn’t have the opportunity to review them).

 

C.        NEW BUSINESS

 

1.         Resignation of Chairperson – Ms Rix advised that due to her personal commitments and job she doesn’t have the time required to be Chair of this Committee, therefore, she is stepping down as Chairperson.  She stated she would like to continue as a Member and given her action this evening, the Committee should elect a new Chair.

 

To Mr. Poyant’s felt that given his past experience as a Member of this Committee, Mr. Brazier has the most experience of anyone else, Mr. Brazier explained while he has no problem being a Member of the Committee, his job and personal commitments do not give him the time that is required to be Chair.

 

As no one volunteered for the position, Ms Rix advised she would continue as Chair to the best of her ability given her other commitments.

 

A Motion was made that Ms Rix continue as Chair.  Moore/The Motion failed for lack of a second.

 

After a brief discussion, Mr. Poyant advised he would be willing to serve as Chairman since he is currently Vice Chair. 

A Motion was made and seconded to elect Mr. Poyant as Chairman of the Warrant & Finance Committee.  Moore/Rix – 3/1 – Abstention (Mr. Poyant).

It was decided to postpone filling the position of Vice-Chair until all the Members are present.

C.        UNFINISHED BUSINESS

1.         Committee Assignments – Mr. Poyant stated he felt this item should be deferred until all the Committee Members are present.

It was noted that the following committee assignments were made for the 2009-10 fiscal year:

School Department – Ms Rix and Mr. Moore;

Highway Department –  Messrs. Roy and Hodgdon;

Transfer Station – Mr. Crowley who is no longer on the Committee;

Fire and Rescue Departments – Ms Rix and Mr. Thomas who is no longer on the Committee; and

Municipal – Ms Rix and Mr. Hodgdon.

After a brief discussion, the following committee assignments were made for the 2010-11 fiscal year:

School Department – Ms Rix and Mr. Moore;

Highway Department – Mr. Roy;

Transfer Station – Mr. Moore;

Municipal – Messrs. Hodgdon and Poyant;

Recreation Department – Mr. Brazier; and

Fire Department – Mr. Brazier.

2.         Committee’s Function – At this time, Mr. Brazier distributed the 1972 and the 1986 Warrant Articles both of which contain similar language regarding this Committee’s function. 

Mr. Poyant advised it would appear that the Committee should be able to develop rules as to how they should proceed now that they have the language of the Warrant Articles.

Ms Rix mentioned that the Committee cannot exceed the parameters of the Warrant Articles.  She suggested that the entire Committee meet with the Board of Selectmen in order to discuss what the Committee should be doing.  She said she would like to have the Board of Selectmen agree with what the Committee feels their function may be.

Mr. Brazier advised he agreed with Ms Rix’s suggestion.  He said that is what the Selectmen did with the Road Committee which included what they felt that Committee’s function and duties are.  He stated he feels the Selectmen should be the entity that calls  the Meetings for this Committee.

Mr. Poyant expressed his agreement with both Ms Rix and Mr. Brazier and mentioned the Warrant Articles state either the Chairman of this Committee or the Selectmen may call a Meeting.

Ms Rix felt the language of the Articles could be construed differently by different people.  She said she would like to have this Committee meet with the Selectmen before their Meeting on Thursday and then have a Warrant & Finance Committee Meeting immediately after the joint Meeting.

To a comment that the Article is not voted at every Town Meeting, therefore, it may not be valid, Mr. Kryzak explained after the first vote it becomes a policy.  He stated he would appreciate this Committee working with the newly formed “Policy Committee”.  He mentioned that the Selectmen’s Meetings have been reduced to two times a month, the second and fourth Thursday of the month.

At this time, a Meeting with the Selectmen was scheduled for Thursday, September 23, 2010, from to . 

D.        OTHER BUSINESS

Demonstration of the Use of an Overhead Projector for Consideration of the 2010-11 Fiscal Year Warrant Articles – After Mr. Brazier left, Mr. Poyant gave a brief demonstration of how he felt the use of an overhead projector could be used during the Committee’s work on the 2010-11 fiscal year Warrant Articles.

 

E.         NEXT MEETING  

 

There was no definitive date set for the Committee’s next Meeting.

F.         ADJOURNMENT

 

The Meeting was adjourned at when Mr. Brazier had to leave for another commitment and there wasn’t a quorum when he left.

 

                                                                                    Respectfully submitted,       

 

                                                                                    ______________________________

                                                                                    ANNA M. WILLIAMS,

                                                                                    Recording Secretary