Minutes

SELECTMEN’S MEETING

November 5, 2015

SALUTE TO THE FLAG

1. APPROVAL OF AGENDA: Motion by Bill Shields, seconded by Ed Walsh, to accept the agenda as presented. The motion passed 3-0.

2. APPROVAL OF MINUTES OF LAST MEETING: Motion by Bill Shields, seconded by Ed Walsh, to accept the minutes of October 29, 2015 as written. The motion passed 3-0.

Motion by Bill Shields, seconded by Ed Walsh, to accept the minutes of the Special Town Meeting of November 2, 2015 as written. The motion passed 3-0.

3. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES

Town Clerk/Office Manager

A.     Siding Project: Mrs. Roux reported to the Board that there are actually two men working on the project in addition to Ken Paul. Because Mr. Paul’s CEO duties have increased to 35 hours per week, he is unable to put as much time into the project as he did previously, therefore, it is necessary to hire another person to assist the original person hired to do the siding. It appears that there is some damage to the siding from snow shoveling which has been discussed with the person who does that for the town.  The side of the building where the walkway is will be re-sided when the walkway is replaced. If there is enough money left in the budget, the front of the building will be re-sided next.

B.     Sanford Flooring: It has been determined that the sub-flooring is rotted and must be replaced so $100 was used to replace those boards. The project has been completed.

C.     Electricity for Xmas Tree Update: Mr. and Mrs. Stanton will look at the possibility of providing the electrical source for the Christmas tree and advise by the next meeting.

D. Church Requests: Consensus of the Board was that the Church’s notice of their Christmas sing along and dinner on December 5th can be included on the Town’s website notices. Also, an electrical cord could be used from the gym to light an ornament on the corner.

E. Election Results: Mrs. Roux reported that three hundred nine people voted in the State’s Referendum vote on Tuesday, November 2 with the following results:

·         Question #1, the Citizen’s Initiative: 154 yes; 153 no; 2 blanks

·         Question #2, the Bond Issue – Senior Citizen Housing: 212 yes; 95 no ; 2 blank

·         Question #3, Bond Issue: 209 yes; 99 no; 1 blank

F. Building Maintenance vs. Capital Improvement: Mrs. Roux reminded the Board that $11,000 budgeted for the Capital Improvement Account is strictly for capital improvements. The Building Maintenance account was budgeted for $25,000 which is not earmarked for improvements.

G. Planning Board Appointment: Motion by Bill Shields, seconded by Ed Walsh, to appoint Gavin Maloney as a regular voting member to the Planning Board to fill the position vacated by Art Kelley affective to June of 2017. Notice that the alternate position vacated by Mr. Maloney is open until on November 19th will be posted immediately. That position will be filled to June, 2016. If more than one person applies for this position, the Planning Board Chairman will work with the Board of Selectmen in selecting the new Board member.

H. Cemetery Mowing: The Cemetery Committee is requesting to use the Town’s resources, website, cable, etc., to advertise the position to mow the sites for which the Committee is responsible. Consensus of Board Members was that the notice can be posted on the Cable channel.

I.    Abandoned Property: Mrs. Roux notified the Board that two sites have been found in violation of various sections of the Town’s Zoning Ordinances. One property owner has been working with the Code Enforcement Officer in resolving the violations. However, the property owners of the second site have been unresponsive to notices from the CEO. The town’s attorney is serving the property owners through the County Sheriff Department outlining resolution recourses, what steps the town can take, etc. A deadline of December 4th has been communicated. Mrs. Roux stated that the Board may want to consider meeting in Executive Session after that date to discuss and decide on the Town’s next step if no response is received by the deadline.

J. Vacation Time Request: Motion by Bill Shields, seconded by Ed Walsh, to approve the Land Use Secretary’s, Brenda Charland, vacation request for November 24 – 27th. The motion passed 3-0.

K. Dam Coalition Update: Bill Shields reported that the Town is working with Sanford to develop an RFQ to repair the dam. He also noted that the lake level is higher. A meeting is scheduled for December 20th at which time the RFQ process should have been completed.

L. School Timeline: The School requested that the Board review the budget timeline which lists March 29th as the date the budget is due to the Town for review at the Board of Selectmen’s meeting of March 31st. Board members prefer that the budget be submitted to the Selectmen by March 22nd. Mrs. Roux will notify the School of this request.

M. York County Emergency Communications Group:

This group is requesting to meet in Shapleigh regarding several issues:

·         the deterioration of towers at the Blueberry Hill sites,

·         the reluctance of the town of Hollis to participate,

·         lease agreements that require signatures, and

·         the election of a Chairman.

Consensus of the Board was that Ed Walsh will represent the Board of Selectmen on the Board. Mrs. Roux will forward his contact information to the group.

N. Outdoor Lighting: Mrs. Roux stated that the timer regulating the exterior lighting needs to be reprogrammed to reflect the time change. Ted Kryzak will work with the timer so that the lights will come on at and turn off at

4. OLD BUSINESS: none

5. NEW BUSINESS: none

6. OTHER BUSINESS: none

7. ANNOUCEMENTS:

A. 2016 Dog Licenses are due December 31st.

C. Special Town Meeting - Tuesday, November 10 at @ the School

D. Annual Tree Lighting will take place on December 5th

8. MEMBERS PRESENT: Ted Kryzak, Ed Walsh, Bill Shields

9. OTHERS PRESENT: Jennifer Roux, Eric Dawagna,  Robin Ham, Charlene Walo, Dick Neal

10. ADJOURNMENT: Motion by Bill Shields, seconded by Ed Walsh, to adjourn the meeting. The motion passed 3-0.