ELECTMEN’S MEETING

May 15, 2018

Odyssey of the Mind Update:

The girls from the Odyssey of the Mind Team raised to date, $12,118.16 through spaghetti suppers, donuts sales and other events. The girls personally thanked the Town for the donations and support. The board was also told that any surplus donated fund will remain in the Odyssey of the Mind account for future competition travels. The Leader, Jennifer Sayre, also reported they received donated funds earmarked for the girls road trip to Iowa for extra activities and they will be stopping at Hershey Chocolate Factory and Marble Head Lighthouse in Lake Erie. They leave Saturday.

Ambulance Association Award:

Jennifer Sayre was presented with a retired Chief Badge from Bill Catanyse.

1. APPROVAL OF AGENDA:

Ed Walsh made a motion to approve the agenda, Kimberly Stacey-Horn seconded the motion, all were in favor. Agenda approved.

2. MINUTES OF LAST MEETING:

The Selectmen wanted reiterate that they needed to approve the minutes for the weeks of May 1^st, May 8^th and May 11^th through no fault of the administration office. They simply have not had the opportunity to review in a timely fashion. That being said, these minutes have now been reviewed and a motion of approval was needed. Ed Walsh made a motion to approve the minutes of May 1^st, May 8^th and May 11^th as presented, Kimberly Stacey-Horn seconded the motion, all were in favor. Minutes approved.

3. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES:

Cemetery Committee:

Ms. Lois Michaud presented the Board with a list of items the Cemetery is responsible for. There was a misunderstanding in communication and she wanted to reiterate that the committee is responsible for more items than accredited for in the public view. Expectations are high and they do the best they can with a 6 member team. The last page of the packet listed issues and the costs associated to fixing those issues for the Selectmen to review per state standards. She apologized for taking comments incorrectly, if that was the case. The Board was very clear that they appreciated the efforts of the Cemetery Committee.

4. OLD BUSINESS:

A. Marijuana Law

Town Administrator, Jennifer Roux, updated the public that the Board of Selectmen met on Friday and after receiving legal counsel pulled the Marijuana Question from the June Ballot. They approved a press statement which has been released. Instruction from the Board is that they are still interested in asking the voters if they want to limit home cultivation. The way the law stands now, states, any adult (over 21 years old) can give written permission to someone else to have their 3 mature plants or 12 immature plants, and unlimited seedling. The Board has no authority to change the number of plants stated, but can ask you to vote on limitations to only the amount of plants for the people domiciled at your location. If not, then the law will stand and it will become an opportunity for unregulated or unlicensed businesses or community grows. It is important that the voters realize this is the only thing the Town can have an affect on, everything else is already law. If the Board wishes to move forward, the law requires a 45 day order, which will be prepared for next week's signatures. The vote can happen as early as July 10^th. Selectmen decided July 17^th was a good date; the public hearing according to law will be July 10^th at 7 pm, and absentee ballots available on or around June 15^th. Updated draft will be sent to marijuana committee with time line.

B. Three Rivers - Hobbs Farm Cemetery

The Town Administrator confirmed that the cemetery does fall on Three Rivers' property. Discussion ensued on where responsibility lies on maintaining cemeteries. Property owners are not able to maintain it at this time. The Town Administrator will advertise for more volunteers. The Cemetery Committee can move forward next year for a higher number for funds due to circumstances of increased responsibilities, if they feel the need.

C. Atlantic Broadband Agreement

No response.

D. Purchasing Policy

This was reviewed and Selectmen Walsh indicated that $500 was a low number and should be adjusted to $1,000. Checking 3 sources is a good idea. The Town Administrator will run by the Treasurer and report back next week.

E. Downstairs Office

Town Administrator is still working on this and can report back next week.

F. Warrant Articles

• The Board of Selectmen skipped Article 41 for further review.

• Articles 42 through 50: Ed Walsh made a motion to approve Articles 42 through 50 as written, Kimberly Stacey-Horn seconded the motion, all were in favor. Articles approved

• Articles 51 through 70: Ed Walsh made a motion to approve Articles 51 through 70 as written, Kimberly Stacey-Horn seconded, all were in favor. Articles approved.

• Articles 71 through 73: Ed Walsh made a motion to approve Articles 71 through 73, Kimberly Stacey-Horn seconded the motion, all were in favor. Articles approved.

• Articles 71 through 77: Ed Walsh made a motion to approve Articles 73 through 77, Kimberly Stacey-Horn seconded the motion, all were in favor. Articles approved.

5. NEW BUSINESS:

A. Mousam Watershed Dam Coalition Member

The Town Administrator stated they had someone interested in this position and will schedule a time for the Board to meet her at their 4:00pm workshop.

B. Siding Project (June 1)

Looking for a licensed, insured person needed for a siding project. Monies need to be used by end of June.

C. H Road Culvert

District 1 Side, culvert issue: The homeowner visited the Board late afternoon today. She stated she has been trying for 3 years to get this culvert fixed and cleaned out. The Board would like District 2 to take this on as the Board stated the Town Administrator and Selectmen Stacey-Horn have spoken to him about doing this job. Compensation will be made through District 1 budget line.

6. PUBLIC COMMENT:

Mr. Williams asked for clarification on marijuana ballot. The Board reiterated that retail marijuana right now is not legal in Acton, Me. We have to opt in. The state put a ban on it with which we need to opt in.

Mr. Rollin Waterhouse commented that there were other culverts needing attention on H Road and they have been paved over; not money well spent. Secondly, the town has graciously let the private road associations utilize this facility to have their meetings. He strongly urge that these meetings be televised as all other meetings in order to maintain professionalism. The Selectmen can not control these meetings or their behaviors. Only the availability of the use of the building. It would be all or nothing.

Lois Michaud thanked the Town Administrator for providing contact information for the cemetery committee.

Carol Ward commented that she was disturbed by the Acton Facebook page. The Selectmen and Town Administrator let her know that the Town had no authority or connection to the Facebook page.

Selectmen Elise Miller commented that she was very disappointed in the negativity going on throughout the town as we are all here to make our town better and be friendly neighbors.

7. ANNOUNCEMENTS & UPCOMING MEETINGS:

BOS Office Hours First, Second and Third Thursday of Each Month 7:00 to 8:00 pm

05/17/2018 Acton Planning Board Regular Meeting & Public Hearing 7:00 pm

05/17/2018 Recreational Committee Meeting 7:00pm

05/19/2018 Boating Class 7:00am – 2:00pm – This class is full

05/22/2018 Owls Luncheon 12 pm (Noon)

05/22/2018 Board of Selectmen Meeting 5:00 pm.

05/22/2018 Road Committee Meeting 6:00 pm

05/23/2018 Library hosting presentation on Loons, Wakefield House, 2:00 pm to 4:00 pm

05/23/2018 Special Town Meeting 7:00 pm

05/23/2018 Candidates Night 7:30 pm

05/24/2018 Cemetery Committee Meeting 5:00 pm

05/28/2018 Transfer Station Closed - Memorial Day

05/29/2018 Board of Selectmen Meeting 5:00 pm

8. MEMBERS PRESENT:

Selectmen: Ed Walsh, Elise Miller and Kimberly Stacey-Horn; Town Administrator: Jennifer Roux

9. OTHERS PRESENT:

Robin Ham, Cindy Hart, Dennis Long, Brendan Meehan, Susan Meehan, Lois Michaud, Carol Ward and Rollin Waterhouse