- 2006- 9
August 14, 2018
1. APPROVAL OF AGENDA:
Elise Miller made a motion to approve the agenda as written;
Selectmen Kimberly Stacey-Horn seconded. All in favor, motion
2. MINUTES OF LAST MEETING:
Elise Miller made a motion to approve the minutes; seconded by
Selectmen Ed Walsh. Motion carried, Selectmen Kimberly Stacey-Horn
abstained as she was absent at previous meeting.
3. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES:
4. OLD BUSINESS:
A. Road Association Funds
Elise Miller met with Mr. Murray last week and has placed her
application report out for review. The only feedback received was
from Mr. Murray asking for the addition of 1 more link. Mr. Murray
would also like to meet with the Road Committee regarding placement
of a cap on funds per road. The Board will table until after Road
B. Property Maintenance Survey
Town of Acton continues to survey its residences until the end of
August. Approximate surveys completed to date number around 250.
C. Lincoln School
parties met and agreed the Town of Acton do not own the stoves. All
but one of the desks do belong. All selectmen agree that this item
can move forward and that the interested party can pursue purchasing
the stoves from rightful owner. Stoves can be picked up Saturday or
5. NEW BUSINESS:
A. Tax Rate
Town Administrator Jennifer Roux has prepared the papers for the
$12.05 mil rate commitment to be voted and signed upon. The new tax
rate commitment of $12.05 is a $0.15 increase based on the
recommendations of the Treasurer, Assessor and Auditor and reflected
in the breakdown that was presented at the Board of Selectmen's
meeting last week. Motion needed for tax commitment. Selectmen Elise
Miller motioned that the Board sign the tax commitment for 2018/2019
at $12.05; seconded by Selectmen Kimberly Stacey-Horn. All in favor.
Town Administrator noted to all that it will take 3 weeks for tax
bills to be sent out because they are outsourced. However,
collection can start immediately.
B. Warrant and Finance
week the Board of Selectmen with regrets accepted the resignation of
Mr. William Williams from the Warrant and Finance Committee.
Pursuant of the Town Ordinance, voted upon by the Town's residences,
dated April 5, 2011, the Board of Selectmen needs to appoint a
replacement if an Alternate does not have the same expiring term as
person resigning. The Town Administrator, Jennifer Roux read
ordinance section on vacancies to Board of Selectmen. Mrs. Roux also
related that an interested party approached her regarding the
parameters of this ordinance and resignation from Alternate position
in order to put their name forward for permanent position
consideration. This is a gray area whereas, do they totally resign
and if not granted permanent position, loose their Alternative
position status or if not granted will they receive back their
Alternate position status. Discussion ensued with Selectmen Walsh
indicating that it should be a total resignation and if not granted,
a reapply for Alternate position with other candidates.
Mrs. Lois Michaud stepped forward and said she would end the
discussion as she is tendering her resignation as Alternate on the
Warrant Finance Committee so that she would be eligible to put her
name forward for the permanent Warrant Finance Committee Member
position, term ending June 30, 2019 and that she will risk both
positions if not selected. However, Mrs. Michaud commented that the
Board of Selectmen needs to review the ordinance and take measures to
change it so this situation does not occur and that the two Alternate
positions have different term ending dates. The Town Administrator
related that it would need to be brought before the Town Meeting and
if these changes are voted on and accepted, they would not go into
effect until June 2020.
Lois Michaud's resignation was moved to new business, item E.
Board of Selectmen determined that they will accept names of
interested candidates for the Warrant Finance Committee Member
position with term ending June 30, 2019, from now until Noon on Sept.
4, 2018, when they will consider all names presented.
The Town Administrator Jennifer Roux brought before the Board a 1-day liquor license application from Maine Farmland Trust to hold their open house on Goat Hill. Mrs. Roux confirmed that all paperwork was in order and liability insurance was in place. Selectmen Ed Walsh read out application. Selectmen Elise Miller made a motion to approve 1-day liquor license for Maine Farmland Trust to hold open house on Goat Hill; Selectmen Kimberly Stacey-Horn seconded. All in favor. Approved and license signed.
D. West Shore Drive
The Town Administrator notified the Board of Selectmen that due to a communications error and missed time-line dates, The Town of Acton does not have the authority to make demands on another town's subdivision development. Boundaries were over stepped. Moving forward, the Board has the following options:
to rescind motion and letter to Town of Shapleigh decided upon on at July 24, 2018, or
to continue looking into placement of a gate on Acton's side of West Shore Drive leading into development.
ensued. The Board of Selectmen opted to rescind motion and letter to
Town of Shapleigh.
Miller made a motion to rescind motion and letter to Shapleigh voted
upon on July 24, 2018; Selectmen Stacey-Horn seconded. All in favor.
Motion and letter rescinded.
Town Administrator notified Mr. Stanley to disregard letter received
as he was present at this meeting and informed the Board that she
will also be notifying the Shapleigh Board that the letter was
Warrant Finance Alternate Resignation
The Board of Selectmen received a letter of resignation from Mrs. Lois Michaud from the Warrant Finance Alternate Committee Member position. Selectmen Stacey-Horn made a motion to accept Mrs. Michaud's resignation from the Warrant Finance Committee as an Alternate; Selectmen Miller seconded. All in favor. Approved and regrettably accepted.
Town Administrator will now advertize for a 2-year Alternate for the
Warrant and Finance Committee with the same time frame as name
acceptance of Warrant Finance Committee Member position.
Walsh commented that the Board needs to review the ordinance to
improve upon it. He indicated that the Planning Board ordinance might
be a good model to flowing as he liked the way their vacancies were
worded. The Town Administrator indicated the Planning Board did not
have an ordinance but were governed by bylaws and that these bylaws
were similar to the ordinance except the piece relating to terms. It
was decided that after the two Warrant Finance Committee positions
were filled, the Board will review and propose changes to the
ordinance to be presented before the Town.
Mr. Dennis Long approach the Board with 2 comments:
First was in regards to 1-day liquor license permitted for an event on Town property. Asked about protocol and insurance liability. The Board replied that all was in order. He thought it was sketchy.
Requested of the Board to provide a written statement from the assessor on property that falls into the following categories: tree growth, property under resource protection, conservation land, and town owned property; their acreage and assessment.
The Town Administrator indicated that if for personal use, Mr. Long
would need to come into the Town Offices during normal business hours
and fill out a Freedom of Information Act paperwork and request what
he wants; if for use with a Committee, the Committee Chair would need
to request the information as stated in Town policies. Mr. Long
indicated it was for his use with the Warrant and Finance Committee,
which has not yet met or requested this information, but since the
Chair has resigned; and he personally wanted the information, he was
the one to requesting it. He also indicated that he wanted it for
use with the Planning Board too. The Town Administrator recommended
that he come in and request it personally and sign the Freedom of
Information paperwork to provide a proper paper trail.
The Town Administrator will start to gather information but it might
take a while. Mr. Long said that was acceptable.
Mrs. Lois Michaud stepped up to apologize for the way she presented her resignation and thank the Board for their time and efforts. Mrs. Michaud also recapped that the Warrant and Finance ordinance needed to have the vacancy section revamped so this conflict does not happen again. Mrs. Michaud's second comment was regarding the Cemetery Committee and the progress being made throughout the summer; Mrs. Michaud also thanked Mrs. Roux and the Town of Acton Office for assisting on making that progress happen.
Mr. Paul Poyant approached the Board to make comment on the Warrant and Finance Committee position openings and the ordinance. It is his belief that the ordinance is written correctly, whereas it provides provision for 3 standing members and 1 alternate for each term expiring and that if there is 2 alternates with the same expiring term the ordinance was not followed in the past and terms have been messed up.
meetings will be posted on the website.
08/23/2018- 08/26/2018 Acton Fair
08/28/2018 Owls Luncheon at 12 noon
08/29/2018 Transfer Station Closed - Paving
09/03/2018 Transfer Station Closed - Labor Day
Note – Transfer Station is open both Saturday (9/1/18) and Sunday
(9/2/18 – last scheduled Sunday this Summer), so plan accordingly
8. MEMBERS PRESENT:
Selectmen Ed Walsh (Chair), Selectmen Elise Miller, Selectmen
Kimberly Stacey-Horn, and Town Administrator Jennifer Roux.
9. OTHERS PRESENT:
Joyce Bakshi, Cindy Hart, Dennis Long, Lois Michaud, Dick Neal, Paul Poyant, Joe Stanley, Gregory Vermette, Cindy and Jay Ward.