SELECTMEN’S MEETING

October 30, 2018

5:00pm

Southern Maine Veteran's Memorial Presentation

The Board of Selectmen presented a check for $500 to the Southern Maine Veterans. The Representative accepting the check indicated this money will help meet the goals of finishing the living WWI memorial and maintenance. Photos were taken of presentation.

1. APPROVAL OF AGENDA:

Selectmen Elise Miller made a motion to approve the agenda; seconded by Selectmen Kimberly Stacey-Horn. No discussion. All in favor. Agenda approved.

2. MINUTES OF LAST MEETING:

Selectmen Elise Miller made a motion to approve the minutes for October 23^rd and October 26th; seconded by Selectmen Kimberly Stacey-Horn. No discussion. Each were voted on separately, as Mr. Walsh abstained from the 10/23 minutes as he was not present; all in favor. Minutes approved.

3. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES:

None

4. OLD BUSINESS:

A. Generator Bids

The Town Administrator indicated there was a list of businesses but no bids.

B. ACO Position

The Town of Acton is in desperate need of an Animal Control Officer. If there is any interest, please see the Town Administrator. Pays ~$400/month.

C. Town Report

Started.

D. 13th Street

Meeting is on November 7^th. Board will await update from meeting.

E. Flat Ground Road / Special Town Meeting

The Board will set a Town meeting date after update from November 7^th meeting is presented.

F. D6 Dozer

Selectmen Walsh is continuing work on this project. No update at this time.

G. ZBA Member

The Town of Acton needs 1 more member for the Zoning Board of Appeals. There is a pending case which can not be heard until another member is added to this Board.

H. New Bridge Road

The Board was inclined to move forward with work on this road. Mr. Langley updated the Board on New Bridge's road conditions indicating that if the work is not related to a safety issues, the work can wait until Spring. The Board asked that Mr. Langley working with the Road Committee look at the road and determine what was necessary to be done and what could be deferred to the Spring, taking note that there is State money involved and set aside for paving only. There was prep work down before former Road Commissioner's resignation and the Board does not want to see that work go to waste. F.R. Carroll is currently in Town paving and if work is to be canceled, then it needs to be done within 24 – 48 hours.

I. Article 43 Funds

Selectmen Miller stated that she would like to accept the Road Committees cap of $3,000 per Road Association in the use of Article 43 Funds. Discussion ensued. Selectmen Miller made a motion to place a $3,000 per Road Association cap on funds; seconded by Selectmen Stacey-Horn. Voted; all in favor.

5. NEW BUSINESS:

A. Open Sand Bids – 2018/2019 Contract Year

The Board opened received bids:

1. R.Pepin 1^st Bid:

$13.00 per yard bid delivered via Tri-axle and $12.25/cy via Trailer Dump. “Septic Sand”

Agway Pit

2. R.Pepin 2^nd Bid:

$10.00 per yard bid delivered via Tri-axle Dump and $9.50 cy via Trailer Dump . Pepin “H-Road Sand”. Note – This bid is based on delivering material in 2-3 days period only. This bid will utilize Sand from Pepin H Road Gravel Pit. If material is needed outside the 2-3 day time frame for delivery, Pepin may bring “Septic Sand” from Agway Pit in Sanford at the following rates: $13.00/cy Tri-axle delivered and $12.25/cy Trailer delivered.

3. Allen R. White Trucking/Excavating Bid:

$9.50 per yard delivered.

Mr. David Langley approached the Board to answer any questions during the discussion which ensued. The Town Administrator will clarify all points raised during the discussions with bidders. To be revisited next meeting.

B. Applications / Bids - Road Commissioner vs. Plowing

The Town Administrator updated the Board that the deadline for applicants has passed. There were a couple submitted. These will be reviewed during Executive Session on November 1^st.

C. Budget Time Line Draft

The Town Administrator presented the Treasurers draft. It will also be reviewed by the Warrant & Finance committee before accepted.

D. Appointments

The Town Administrator updated the Board that the Recreational Committee was in good shape and all team members were working together and moving in the right direction. That said, there are 11 residents that have stepped up to be appointed as committee members. One of which is the current Recreation Director. The Directors role is more of a Coordinator role and he would also like to be a part of the decision making team. He does understand the defining line between each role. So, he has asked the Board to consider him also for and appointment as one of the 11.

Selectmen Walsh stated the parameters of the Appointment for the Recreation Committee until June 30, 2019 and read out each name:

• Britany Leighton

• Brian Avery

• Cushman Phillips

• Lori Clarke

• Bridget Whitman

• Jolene Klosowski

• Lisa Long

• Jonathan Bowtell

• Carol Komezubumwe

• Kelsey Reed

• Christopher Whitman

Selectmen Miller made a motion to appoint all 11 residents as named to the Recreation Committee until June 30, 2019; seconded by Selectmen Stacey-Horn. All in favor. Appointments signed.

6. PUBLIC COMMENT:

Mr. Joe Dorian approached the Board asking about feedback on application submitted for Article 43 Road Association Funds. The Town Administrator speaking to both the Board and the Road Committee worked out a process for feedback.

1. Applications will be received.

2. Applications will be forwarded to the Liaisons

3. Liaison’s will share with their respective Boards for review

4. The Road Committee will present a formal recommendation to the Board

5. The Board will have the final decision.

Dennis Long wanted to thank all the kids and their parents who came to the pumpkin carving event. Secondly, he made comment regarding the work between Road Committee and Board. A set of bylaws to establish a policy of the work that needs to be done. Thirdly he went to the Recreation Committee meeting and meeting was run very well. Basketball was very well laid out.

Rollin Waterhouse thanked the Board and Volunteers on taking care of Lincoln School. Secondly he drove around to check things out. The Beaver Dam was done decently. The area that needed a guardrail from bridge to around curve is non existent and needs to be done for safety sake. Thirdly, Flat Ground Road. There is very little done for the amount of money that has been spent. Some ditching but not merely enough. It needs to be taken care of and he still plans on establishing a petition to have the Town take care of that road.

7. ANNOUNCEMENTS:

Board of Selectmen Meeting 11/01/2018 7pm, Executive Session to review applicants

Chili / Crock Fest 11/03/2018 5 pm doors open, $5.00 to eat and vote

Election 11/06/2018 (No BOS Meeting)

Board of Selectmen Meeting 11/07/2018 5pm

Transfer Station Closed Nov 12

Town Hall and Library are both closed Nov 22 and Nov 23

8. MEMBERS PRESENT:

Selectmen Ed Walsh, Selectmen Elise Miller, Selectmen Kimberly Stacey-Horn and Town Administrator Jennifer Roux.

9. OTHERS PRESENT:

Joe, Ruma, Dave Leighton, Will Lamb, Cindy Hart, Roland Hart, Joyce Bakshi, Dennis Long, Leslie Berlan, Rollin Waterhouse, Joe Dorian and David Langley