SELECTMEN’S MEETING

November 7, 2018

5:00pm

1. APPROVAL OF AGENDA:

Selectmen Elise Miller made a motion to approve the agenda; seconded by Selectmen Kimberly Stacey-Horn. No discussion. All in favor. Agenda approved.

2. MINUTES OF LAST MEETING:

Selectmen Elise Miller made a motion to approve the minutes for October 23^rd and October 26th; seconded by Selectmen Kimberly Stacey-Horn. No discussion. Each were voted on separately; all in favor. Minutes approved.

3. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES:

A. Interim District 2 Road Commissioner David Langley updated the Board on District 2 issues. Items touched upon during his up date were:

• Milton Mills Road – High water

• Foxes Ridge Road – Tree down and debris

• Hopper Road – Tree work

• New Bridge Road

• Applying for possible grant money with the assistance of the Road Committee because there a fish population to support grant monies in connection with Dept. of Island Fisheries. He'd like to see a 100% grant, but even 75/25 or 50/50 is better than nothing. The Board was supportive of the outreach.

• Young's Ridge

• Town Garage Roof needing attention and repair.

• Grading of Flat Ground Road

  B. Joyce Bakshi, Planning Board approached the Board to present the Planning Board's new 2018 By-laws. Mrs. Bakshi informed the Board that a subcommittee was formed to review the Planning Board's By-laws last updated October 1996. This review was announced and publicized. The Subcommittee held three meetings and presented their final recommendations to the Planning Board. The Planning Board agreed with recommendations and are presenting revised By-laws to the Board tonight. The only major change was in regards to filling a vacancy on the Planning Board. Old By-laws cited 60 days to fill vacancy. New By-laws now state 30 days.

  Mrs. Bakshi continued her update stating that with the guidance of Paul Schumacher, Regional Development Representative, the Planning Board not only sought his guidance on the By-laws but also on updating the Comprehensive Plan. She asked the Board to please review information packet she handed out. Many of the deadlines listed in Comprehensive Plan are 13 years overdue. Mrs. Bakshi recapped each section being worked on to update. She also mentioned that in the packet was a list of Planning Board responsibilities to be reviewed as well.

  The Board thanked her for the information.

  3. OLD BUSINESS:

  A. Generator Bids

  Tabled.

  B. ACO Position

  Tabled. Nothing to report.

  C. Town Report

  Tabled. Working on it.

  D. 13th Street

  Tabled. Waiting on an update.

  E. Flat Ground Road / Special Town Meeting

  The Town Administrator indicated to the Board that one item to be voted on at the Special Town Meeting was the ability to pay 2 outstanding bills for work done. The second part of the warrant article was money appropriated for Flat Ground Road, but without a dollar amount assigned to that appropriation, they could not move forward.

  Mr. Langley and Mr. Long both approached the Board to discuss this. Mr. Langley indicated that he was seeking costs and could make a phone call tonight and achieve a more definitive answer. Mr. Long reminded the Board that they did have a number of $9,000 which was presented to them by Mr. Scott Mooney.

  Information about the road, feathering driveways, materials needed, logging and other items pertinent to deriving at an appropriate amount was discussed. They also discussed with the Board the use of $9,000 figure and whether work would be covered by that amount; what if entire money was not used; or what if more money was needed. How to state in warrant article.

  The Board asked Mr. Langley to go make his calls and they will come back to this item after Mr. Langley has done so. Tabled until response and update is received.

  F. D6 Dozer

  Tabled. Selectmen Walsh is still working on this item.

  G. ZBA Member

  The Town Administrator presented 5 names of persons interested in sitting on the Zoning Board of Appeals to the Board. These were: Bob Anderson, Brandi Cenecal, Brian Gleason, Dennis Long III and Mike Demers. She als indicated that due to a conflict of interest, Ken Paul was an employee under Mr. Demers in the Town of Shapleigh, he should not be considered.

  The Board agreed to place Bob Anderson and Dennis Long III as Regular Members and Brandi Cenecal and Brian Gleason as Alternate Members. Appointments will be made at the next meeting.

  4. NEW BUSINESS:

  A. Sand Bid

  Selectmen Miller made a motion to award the Sand bid of $9.50/cy to Allan White; seconded by Selectmen Stacey-Horn. All in favor. Motion carried.

  B. Road Commissioner District 2 Position

  The Town Administrator informed the Board that new information came forward and that they will need to review it in an Executive Session. The Board decided to hold said Executive Session on the next scheduled BOS Meeting on November 13, 2018. Item and Executive Session will be first item on agenda.

  5. PUBLIC COMMENT:

  None.

  8. ANNOUNCEMENTS:

• The Transfer Station will be closed on Monday, November 12 for Veteran's Day.

8. MEMBERS PRESENT:

Selectmen Ed Walsh, Selectmen Elise Miller, Selectmen Kimberly Stacey-Horn and Town Administrator Jennifer Roux.

9. OTHERS PRESENT:

Joyce Bakshi, Dennis Long, Robin Ham, Leslie Berlan, Will Langley, Joe Ruma and David Langley