APPROVAL OF AGENDA: A
motion was made by Kimberly Stacey-Horn to approve the agenda. Tom McGurty seconded the motion. All in favor, motion carried 3-0.
MINUTES OF LAST MEETING: A motion was made by Kimberly Stacey-Horn
to approve the minutes of May 11, 2022 and May
18, 2022. Tom McGurty seconded the motion. All in favor, motion carried 3-0.
ADMINISTRATOR WEEKLY UPDATE:
Town Administrator reminded that the Transfer Station would be closed on Monday
in observance of Memorial Day.
Town Administrator reminded that bills and payroll would be collected on
Tuesday this week as the Town Office would be closed Monday in observance of
Town Administrator requested a time change for bills and payroll to be in the
office by on Mondays instead of
at . The Select Board agreed to this change.
will be “Meet and Greet” for the new Deputy as “Coffee with a Cop” on Friday, May
at at Boonie’s Store.
DOT has contacted the Town with a notice that a review of the Rumble Strip on
Route 109 from 7th Street to Sam Page Road would be done.
have been calls received regarding a fence being installed on New Bridge Road on private property.
The question arose if the right of way is 16 feet on center and the fence posts
are further than 16 feet from center.
Rec Director is investigating the possibility of having a Car Show Fund Raiser
at the Acton Fairgrounds. New playground
signs have been ordered for the Rec. field. There will be a meeting of the Rec.
Committee on June 6.
new Transfer Station/Handyman has requested that new safety vests be ordered
for the department. He also requested some
rumble strips for safety at the Transfer Station and will be hanging the Town’s
No Smoking signs.
Road Committee Chair, Leslie Berlan, requested the Ransom Contract. She would like to call a meeting to include
the West Shore Drive residents, the Army
Corp of Engineers, and the Inland Fisheries to discuss the culvert
replacement. Tom McGurty spoke with Will
Langley to discuss the findings of the Ransom engineer’s findings. There will be 3 design sketches created with
the anticipated cost estimates. Tom McGurty asked that the finds be shared with
the Select Board before a general meeting of all other parties involved to
understand the process sequence and steps involved. The Select Board would like to meet with the
Road Commissioners and Road Committee next week.
policy regarding mileage reimbursement is at a federal rate of 0.58.5/
mile. The Town Administrator relates
that the ACO and CEO are not being adequately covered by
that rate for mileage and wear and tear on the vehicle. Tom McGurty stated that
if the user is paid more than the federal rate, the increased reimbursement
becomes taxable income. The Town
Administrator related that the Town of Shapleigh has a $2,500 vehicle
stipend in addition to the mileage reimbursement.
York County Board of CountyCommissioners is having a public
hearing on Wednesday, June 1, 2022 at
This is the meeting that discloses the budget for the County tax and the budget
has increased 3.89%.
Town Administrator reviewed the June 14, 2022 election. The election is a State of Maine primary Election and a
Local Town Election. Qualified voters will receive a primary ballot for their
party and all voters will receive a Town ballot.
DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES: None
7. OLD BUSINESS:
A. YorkCounty Sheriff's Dept Contract:
Town Administrator stated that for the purpose of contract negotiations
regarding the York County Sheriffs’ Dept Contract an Executive Session would be
held with the Town Administrator and Select Board of Shapleigh.
8. NEW BUSINESS:
A. Open Paving Bids:
Town Administrator reported that a paving bid was received at
on May 25, 2022, and the closing time
was stipulated in the advertisement as
McGurty stated he felt it was in the interest of the Town to open all
bids. Kimberly Stacey-Horn stated she
felt it was ok to open all bids, but she did not want to know which one was
received late. David Winchell Jr. felt that it might not be a good precedent to
mm base mix asphalt in place: 94.25/ton
mm surface mix asphalt in place: 96.25/ton
mm surface mix asphalt in place: 98.25/ton
placed mixes: 180.00/ton
mix/ton (11.00/foot): 400.00/ton
fine grade and compact: .55/square foot
coat and butt joint grinding is included in the price of surface mixes.
on liquid asphalt being 717.50/ton
Dayton Sand and Gravel:
States Construction, Inc.
ton laid: 88.20
Brothers Construction, Inc.
Placed HMA: 185.00/ton
Depth Reclamation: 0.45/square foot
Joints 25.00/square yard
on liquid asphalt being 735.00/ton
The Town Administrator
met with the Road Commissioners privately to discuss the bids.
motion was made by Kimberly Stacey-Horn to approve the Bid of RF Carroll. Tom McGurty seconded the motion. All in favor, motion carried 3-0.
B. Open Siding Bids:
The only bid received was from Scott’s Roofing
McGurty recused himself from proceedings because he had contacted Scott’s
Roofing Service to ask them to consider making a bid and he knew them.
ensued regarding the contract components. The Town Administrator will check the
warrant to determine what the line item amount is in the budget. The Select
Board will read the proposal and make a decision at next week’s meeting.
C. District 1 Scope of Work:
Langley reported that he has
rented a shoulder machine to work on the shoulder of the H Road.
D. District 2 Scope of Work:
Doliber is working on Peacock Road filling potholes,
ditching and working on repairing failed culverts.
also reported on the MiltonBridge and stated that Mr.
Bean would be giving him an estimate of the repairs. Milton maintains that New Hampshire maintains the dams and Maine maintains the bridges.
Tom McGurty asked if the bridge ownership had been litigated before.
Winchell Jr. stated that the GRVW is posted at 60,000 pounds and that DOT enforces
the weight and the Deputy should enforce our ordinances as to the registered
E. Debit Card Use:
Rec. Department ordered tee shirts and a 530.00 authorization is needed for the
motion was made by Kimberly Stacey-Horn to approve the authorization of the
purchase. Tom McGurty seconded the
motion. All in favor, motion carried
Session 405-6.A.1. Personnel (Treasurer Search)
motion was made by Kimberly Stacey-Horn to go into Executive Session. Tom McGurty seconded the motion. All in favor, motion carried 3-0.
motion was made by Kimberly Stacey-Horn to come out of Executive Session. Tom McGurty seconded the motion. All in favor, motion carried 3-0.
The Town Administrator will set up
three interviews with potential candidates of Treasurer.
PUBLIC COMMENT: None
MEMBERS PRESENT: David Winchell Jr., Kimberly Stacey-Horn, and
ATTENDANCE: Adam Doliber, William Langley, Dennis Long,
Ray Lopez, Deborah Lopez, Joyce Bakshi