APPROVAL OF AGENDA: A
motion was made by Kimberley Stacey-Horn to approve the agenda. Tom McGurty seconded
the motion. All in favor, motion carried 3-0.
MINUTES OF LAST MEETING: A motion was made by Kimberly Stacey-Horn
to approve the minutes of May 25, 2022. Tom McGurty seconded
the motion. All in favor, motion carried 3-0.
5. TOWN ADMINSTRATOR WEEKLY UPDATE:
Town has a policy that provides excise tax emption to Veterans that are 100%
disabled. The policy now states that the
Veteran is allowed excise tax emption if they possess a Veteran’s license plate
and have a letter from the Department of Veteran’s Affairs that states they are
disabled. A Veteran has approached the
Town Administrator and stated they did not want a Veteran’s license plate. The Town Administrator requested that the
policy be amended to remove the plate requirement and revise policy. The Select Board approved the change.
Tails Saloon Liquor License renewal hearing will be held on June
at before the Select Board Meeting.
Chief Smith reports that the new truck chassis is nearing completion and should
be completed by June 16. The completions
are awaiting dimensions from Mac.
Town Administrated requested that the CEO be the direct contact with the
Smith will be at the Town Hall on Monday June 6, 2022, at
McGurty requested that public comments be allowed during the Select Board meeting after a
motion was made, but before a motion is seconded. The Town Administrator reviewed Robert’s
Rules of Order protocol that states that a motion should be made and seconded and
then the discussion could ensue before the vote.
McGurty also asked if the Agenda for the Select Board meetings could be posted
before the meetings. The Town Administrator suggested that there be a deadline
for additions to the Agenda, and Tuesday before the meeting at
DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES: None
7. OLD BUSINESS:
A. New Bridge Road:
The Town Administrator reported that
after procuring a road commissioner’s
deed, Mr. Lenkowski states that the road is a 3 rod road, 24 feet on
center. The Road Commissioner’s concern
was about plowing in the winter. If the
homeowner wishes to keep the fence where it is, a release could be signed
alleviating all responsibility of damage from the Town. David Winchell Jr.
stated that perhaps an ordinance is needed that states that structures should
be 8 feet off the edge of the hot top.
The Town Administrator reports that
$ 30, 575 were available for the siding job. There is also some building maintenance money available for
repairs. The Select Board recommended
that the contractor and the CEO talk about the job regarding repair of any rot
and damage to the building.
McGurty recommends that the contractor purchases material and leaves it at the
Town Hall and the contract states the job cost is not to exceed the allotted
amount. He also stated that the Town
should use its contract and not the vendor’s contract.
Winchell Jr. stated the job could be split into sections depending on the
damage found during the replacement.
8. NEW BUSINESS:
Tails Mass Gathering Permit:
Greg Martinez requested mass gathering permits for 2 events:
Veteran’s fundraising event on Sunday June 12, 2022, 9 a.m. to 5 p.m., sponsored
by The Harley Davidson Corp. and VFW Nationwide.
Burn-out Competition to be held on Saturday June 18,
motion was made by Tom McGurty to approve the mass gathering events petitions
to David Winchell Jr. seconded the motion.
Kimberly Stacey-Horn recued herself from the vote. Two in favor, one abstaining, and motion
addition, there is a petition to hold several musical performances that would
conclude after , but by
Mr. Martinez stated that a sound fence has been built and the sound will not
exceed allowable sound levels.
dates of the concerts are: June 25, July 22, July 29, August 17, September 3,
Sept 16, 2022.
Hope Denkamp stated that she was glad to know
about the events and when they would occur.
SkipperLand: She stated that she
was an employee of Iron Tails and wanted to ask that the events be
approved. She stated that every year
thousands of dollars are raised for the Veteran’s and for people dealing with unfortunate
Singleton stated that these events were good for the Town and that tourists
motion was made by Tom McGurty to approve the music events until
David Winchell Jr. seconded the motion. Kimberly Stacey-Horn recued herself
from the vote. Two in favor, one
abstaining, and motion carried 2-0-1.
Singleton, Chairperson of the Rec Committee, introduced the members of the committee. Hope and Jon Denekamp, Crystal
Andrews, Laurie ……, Jennifer and T.J. Dahms, and Carol Ward. Hope Denekamp asked the Select Board to sign
a thank you note for the donation of playground toys the Town has received for
the Rec Field Play area.
Select Board has drafted a list of items that Tom McGurty presented as the role
of the Rec Committee. The Committee
would be working in an advisory role to Samantha Singleton, as Chair. The
expectations of the committee would be that they would gather ideas for events,
assist at events, volunteer as needed, and assist in fund raising events.
reported that she would like the Town to be Little League sanctioned. There are 23 children on the current T Ball
are having a Soccer Clinic being taught by a certified instructor and would
like to be able to engage with Shapleigh and Berwick.
with other teams would expand their skills by seeing how other teams play.
Rec Committee will have a round table meeting on June
Berlan, Chair of the Committee introduced her committee. Cindy Hart as Vice Chair,
Ward, Rick…… Will Langley was present, but Adam
Doliber was on an errand and was not able to attend.
recent activities of the Road Committee have centered on the WestShoreDriveBridge project. Leslie Berlan reported that she met with
Maureen, the engineer for the project and that the engineer is working on 3
different sketch plans that will include estimates. The design process will be
starting the week of June 1, 2022. She also reported that when the design plans
are complete there should be a meeting with all of the stakeholders, including
the Select Board, the Road Commissioners, Inland Fisheries, and the Square Pond
Berlan and Will Langley are the liaisons for the project. Tom McGurty stated that this bridge is a hot
issue and how the information gets synthesized to the various interest groups
is important so that the conclusion will arrive at the best interest of the Town
and the residents of Square Pond. Leslie
Berlan said the cravat is to meet the regulations that are required. Tom McGurty remains cautiously skeptical
because it is an important strategy to represent the Town resident’s interests
and still respect the Town and Federal Government’s authority.
was stated by Leslie Berlan that the Square Pond Association has engaged their
own engineer. The Army Corps of Engineers have agreed that the Bridge
construction has to provide the right outcome for Acton and perhaps the best
design would be in kind replacement. Tom
McGurty stated the State and Federal authorities have the resources to do what
is best. He also suggested that the
Select Board should meet with the committee and Ransom in a joint meeting
before a town wide kick off. Smaller
meetings would be more productive with the Select Board first, then the Road
Committee could take a look at the plans and designs. He acknowledged this is a Town wide issue and
the Select Board, through the Town Administrator, would notify the abutters for
a meeting. He stated this should be an open process with the best information
available to make a good decision. The
Road Committee would have a meeting to make a recommendation but The Select
Board makes the decision. Leslie Berlan
noted that there was a Road Committee meeting with The Army Corp of Engineers,
recorded on October 12, 2021, that everyone
interested should watch. David Winchell Jr. recommended that the Town wait
until the design sketches were available and presented to the Select Board and
then the Road Committee could be involved after the Select Board had a chance
to study the designs. Then at a Select
Board meeting, there could be a public hearing and everyone involved could be
invited so that everyone could hear the plans and proposals. David Winchell Jr. stated this process should
be undertaken step by step so that everyone is informed and there could be accountability. David Winchell Jr. stated that Will Langley
had the trust of the Towns people and has had no issues with
accountability. The anticipated time
line for this project would be to receive the designs this year and
construction of the Bridge would commence next summer.
Hart then spoke regarding the CanalBridge, stating that there
were four safety issues concerning the recent construction. She stated that there was a Department of
Environmental Protection regarding bank slump. There was a concern with the MAB regarding
insurance. She stated that in the final
design there was no erosion control permit, and a permit was needed because the
construction was within 75 feet of water.
McGurty asked, “What action is to be taken?”
Hart replied that the guardrails are only 33 inches high and they should be 36
inches high according to Federal Standard. The Department of Environmental Protection needs to take a look at the
Bridge and address any deficiencies. David Winchell Jr. replied that Mr. Foster, The Bridge Ranger and Mr.
Bean, the Road commissioner inspected the Bridge and there was a final certified copy
of the plan. Cindy Hart asked if the
guardrails and the bank slump had been repaired. David Winchell Jr. replied that there had
been a soil test, and the new construction area would naturally sink. He noted that Cindy Hart petitioned for the
Bridge to be included in the National Registry of Historic Places, but if it is
the Bridge is not allowed to be touched. The Department of Environmental Protection inspected the Bridge
construction six times and found nothing wrong with the construction.
motion was made by Kimberley Stacey-Horn to go into Executive Session. Tom
McGurty seconded the motion. All in favor, motion carried 3-0.
motion was made by Kimberley Stacey-Horn to come out of Executive Session. Tom
McGurty seconded the motion. All in favor, motion carried 3-0.
Robator, of the Square Pond Improvement Association stated that there had been
conversations with The Army Corps of Engineers regarding the permitting process. He stated that Ransom was presenting
different structure types as in kind replacement. The specifications are
including the CanalBridge option, in kind
replacement, or the expanded box type structure. Mr. Spear stated that they had hired an
engineer for a peer review of the plan at their cost.
Town Administrator reported that interviews have been set up for the Treasure’s
position on June 2, 2022. Also, The Town Hall
would be closed on June 8th, 15th, and 27th, as the staff is getting ready for
the Election, Town Meeting and Audit. Tom McGurty stated this is a necessity
and Jennifer and Kayla are working hard doing the best they can and they work
all day on Monday, even though the Town Offices are closed.
June 2 Planning Board
June 5 Recreation Committee
Wednesday, June 8 Select
Board - Public Hearing - Iron Tails
Saloon; Liquor License Renewal
Wednesday, June 15 Select
June 16 Planning Board - Public Hearing -
Kenyon; Auto Repair Shop
June 20 Conservation/Forest
Wednesday, June 22 Select
June 27 Road Committee
Wednesday, June 29 Select
Mr. Stated that there were a few omissions on
the announcementsand wanted to add:
June 6, Candidates Night
June 14, Elections
June 18, Town Meeting
motion was made by Kimberley Stacey-Horn to adjourn the meeting. Tom McGurty
seconded the motion. All in favor, motion carried 3-0.
MEMBERS PRESENT: David
Winchell Jr., Kimberly Stacey-Horn, Tom McGurty