TOWN OF ACTON SELECT BOARD MEETING August
1. CALL MEETING TO ORDER / PLEDGE OF
APPROVAL OF AGENDA: A motion was
made by David Winchell Jr. to approve the agenda. Kimberly Stacey-Horn seconded the
motion. All in favor, motion carried
MINUTES OF LAST MEETING: A motion
was made by Kimberly Stacey-Horn to approve the minutes of August
3, 2022. David Winchell Jr. seconded the motion. All in favor, motion carried 3-0.
5. TOWN ADMINISTRATOR WEEKLY UPDATE
The Town Audit will
be done from August 30 to September 2, 2022. Karen, from HRH Smith will be at the Town Office on August
15, 2022 to
provide support. Tom McGurty inquired if
the Town was involved in the School Audit process. The Town Administrator replied that in the
past, the Treasurer had no role in the School Audit that she was aware of.
The Rec Director
asked the Select Board to nominate another member to the Rec. Committee. There are currently eight members and the
Director on the Committee. The Select
Board stated that the Committee should limit members and use other interested
parties as volunteers.
The Saco River
Commission sent copies of permits to the Town Administrator regarding a septic
system and a driveway paving project.
The Town Hall
siding has been completed. The Town
Administrator reported that it was a good company to work with. Tom Asked if there was some solution that
could be used to wash the existing siding and the Town Administrator replied
she would ask.
The Town Administrator
stated that the Town website should be updated. There are funds available in the technology line. The Town Administrator asked if Dan Krampetz,
APAT assistant, could be hired, at an hourly
rate to write an RFP/Bid to expedite getting a new website. He currently edits and uploads the weekly
videos. The Select Board would like him
to submit a proposal for the work.
asked the Town Administrator if an organic food truck could use the Town Office
parking lot, once a month, to distribute ordered foods. After discussion regarding liability, and
setting a precedent, the Select Board agreed to deny this request.
6. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES
7. LIASION UPDATES
Finance Committee and Capital Improvement: Tom met with the Chairs
Transfer Station: Tom met with Robin and
discussed a personnel matter
Committee: Kim is working with Sam
School and Cemetery
Committee have not met
APAT: Kim will meet with Mike next week
Roads & Road
Committee: Have not met
and Land Use: David met with Jason regarding the Secretary position
Mary Grant Committee: Will meet on August
Forest Committee: David met with the Committee and the Committee wants to
update the website page and provide a description of what the committee does
and what they have done, what are the goals, and write an ordinance to define
their role including a job description.
8. OLD BUSINESS
Complaint/Inquiry Form: Reviewed and will be amended to include physical
address on the form
Policy: Reviewed and will be amended to include correspondence including
letter, email, or the form. A follow-up
acknowledgement of receipt would be sent with- in 5 days.
Roofing Bids: Two bids were received.
Administrator will meet with the Code Enforcement Officer to discuss the
particulars of each submitted bid.
9. NEW BUSINESS
A motion was
made by David Winchell Jr. to appoint Susan Doyle to the Cemetery Committee
until 6/30/2023. Kimberly Stacey-Horn seconded the
motion. All in favor, motion carried
The search for a
Fire Chief is outlined in an Ordinance and the process lays out a specific
plan. The Town Administrator will begin to advertise the position.
Star Planning Agreement / First Reading:
Enforcement Office uses this company. There is a minimal cost increase. David Winchell Jr. will speak with
Jason regarding continuing this matter.
Will Langley and Adam Doliber state that the Town
needs more sand, up to 5000 yards of 3/8 inch screened winter sand. They also requested that Curtis Sand and
Gravel and North East Redimix be included in the bid request mailing.
Session 405 6 A. 1 Personnel Matter - Land Use Secretary:
A motion was
made by David Winchell Jr. to go into Executive Session. Kimberly Stacey-Horn
seconded the motion. All in favor,
motion carried 3-0.
A motion was made by David Winchell Jr. to
come out of Executive Session. Kimberly
Stacey-Horn seconded the motion. All in
favor, motion carried 3-0.
reported that Candidate A has withdrawn her bid for the position.
The position may
be changed to accommodate other needs in the Town Hall. An Executive Session
will be held on August 17, 2022 to further discuss the matter.
10. PUBLIC COMMENT: None
Hall Water RFP - August 17, 2022
Report Letters due - August 19, 2022
Bridge Fence - Awaiting Owner Signature: Adam Doliber will meet with the
Parking Lot - Awaiting Driveway Permit: Kimberly
Stacey –Horn has mailed the application
to the State. David Winchell Jr. stated
that perhaps a site engineer should be engaged for this project. Tom McGurty stated that an RFP is required to
determine qualifications. He wondered if surrounding towns have any
recommendations for a site engineer.
17, 2022 Select
Board / Public Hearing Re: Town Meeting Vote
18, 2022 Planning
21, 2022 Rec
22, 2022 W/F
28, 2022 Mary Grant
31, 2022 Select
MEMBERS PRESENT: Tom McGurty, David Winchell Jr., Kimberly Stacey-Horn
ATTENDANCE: Will Langley, Adam Doliber, Robin Ham, Dennis Long, Joyce
Baski, Rollin Waterhouse