OF ACTON SELECT BOARD MEETING August 17, 2022
1. CALL MEETING TO ORDER / PLEDGE OF
APPROVAL OF AGENDA: David
Winchell Jr. made a motion to approve the agenda, Kimberly Stacey-Horn seconded
the motion. All in favor, motion
MINUTES OF LAST MEETING:
Kimberly Stacey–Horn made a motion to approve the minutes of the meeting of August
David Winchell Jr. seconded the motion. All in favor, motion carried, 3-0.
5. EXECUTIVE SESSION 406 6-A-1 - Land Use
Secretary/Town Hall Personnel:
Kimberley Stacey-Horn made a motion to go
into Executive Session. David Winchell
Jr. seconded the motion. All in favor, motion carried, 3-0.
Winchell Jr. made a motion to come out of Executive Session. Kimberly Stacey-Horn seconded the motion. All
in favor, motion carried, 3-0.
McGurty updated the Land Use Secretary/Town Hall Personnel search and stated
that there were 2 applicants, one applicant withdrew the application. The Select Board has agreed to reopen the
search with a new job description and criteria.
ADMINISTRATOR WEEKLY UPDATE:
Town Administrator reported that she has been working with the Treasurer and O’Donnell’s
Associates on the tax rate calculator. The values are in place and the county tax rate has been set. There needs to be some clarification on the
undesignated funds and the school budget. The tax rate should be set by the last week of August or the first week
in September. The taxes are due by October
will be no Select Board meeting on August
Fire Chief Commission names deadline is August
DEPARTMENT HEAD / COMMITTEE
Committee: The Chair of the Committee, Steve Bodkin, spoke about the importance
of sustainable forestry and the transparency of his work, and the lack of
conflict of interest in his position. Andy Brazier, of the committee, stated that there were concerns on the
committee that there is no ordinance governing the committee and no job
description for the forester. Mark Hurd
stated that there was no conflict of interest in the work of the
HEARING REGARDING TOWN MEETING FORMAT:
McGurty opened the Public Forum.
Select Board heard residents concerns regarding changing the Town Meeting
Format. The Town Administrator read
aloud many emails received regarding the issue.
McGurty closed the Public Forum.
7. DEPARTMENT HEADS, CONTINUED:
B. Will Langley reported on District
Shore Drive project engineer reported that the designer is
on vacation. The plans are coming along and the final
cost adjustments are being made to get a realistic cost estimate done. They are doing the adjustments to nail down a
8. LIASION UPDATES
& Finance Committee: Met with the Chair to schedule plans
Transfer Station: Met with the Superintendent
to discuss some issues
Fire Department: Waiting for the Commission
Capital Improvement: Met with Joyce Bashki to
hear thoughts and concerns
Committee: No meeting this week
School: Meeting in September
APAT: Met with Mike
regarding glitches and 3 day posting time
Committee: Meeting in September
& Road Committee: Met with Will regarding West Shore Drive
Code Enforcement and Land Use: Met with Jason
regarding Northstar contract
Grant Committee: No meeting
/ Forest Committee: Updated last week
A. CEO Policy: The Town
Administrator read the completed CEO Policy.
Stacey–Horn made a motion to approve the CEO Policy. David Winchell Jr. seconded the motion. All in favor, motion carried, 3-0.
B. Roofing Bids Update: The Town
Administrator reported that the CEO went over the two contracts received. Aside from the contract warranty length the
two contracts are equivalent. He
recommended the contract from the low bidder.
Winchell Jr. made a motion to accept Precision Roofing’s contract at a cost of
$14,000, Kimberly Stacey-Horn seconded the motion. All in favor, motion carried, 3-0.
McGurty asked the Town Administrator to reach out to Precision to ask if they
could extend their 10 year workmanship warranty.
C. North Star Agreement: The Town Administrator presented that the CEO
is using the Services of NorthStar and would like to extend the contract.
Stacey–Horn made a motion to approve the extension of the Northstar Contract. David Winchell Jr. seconded the motion. All in favor, motion carried, 3-0.
A. Open Water Bids: The Town
Administrator reported that nine invitations to bid were sent out and two bids
were returned. One was from McMahon’s
for $ 15,600 and one from Fontus Water for $14,000. The bids are very detailed and
technical. The Town Administrator will
make copies for the Select Board and the CEO to check on codes. Tom McGurty asked The Town Administrator to
reach out to the third party that was consulted previously for clarification on
the procedures delineated in the bids.
B. Mass Gathering Permit: The Mason
group, Widow’s Sons, has applied for a four day permit for September 1st -4th,
2022 for their annual meeting.
Winchell Jr. made a motion to accept the Mass Gathering Permit for September
Kimberly Stacey-Horn seconded the motion. All in favor, motion carried, 3-0.
Assessments: Tom McGurty stated that he
met with the Town Administrator and the Town Treasurer to discuss the
undesignated funds. He stated that there
would be a re-eval the next fiscal year and the Town had a fair amount in
reserves. He stated that there could be
a plan to use some of the funds in tax relief and/or for road repair. He suggested that perhaps an engineer could be used for an independent assessment
to develop a better understanding to better maintain the roads. He questioned
what the reserves were for and could they be applied in the calculation of the tax rate.
David Winchell Jr. asked if he had
spoken with the Road Commissioners? Tom stated that he had not. David said an engineer was great, but the
Road Commissioners had a five year plan to do the road work and had designated
monies to complete the work. He felt an
engineer would only escalate the cost of the work to be done and would take
away the road Commissioners authority.
Kimberly Stacey-Horn acknowledged
that some projects do warrant an engineer.
Tom felt that an assessment of the
condition of the roads would provide a good survey and good data. He also said that the money allotted was
split between the Road Commissioners and maybe a survey would better help
assess the conditions of the roads.
Will Langley stated that he had been
thinking that with the work to be done on H Road next year, he would
like an engineer’s input for the area around the Transfer Station because of
the heavy traffic and for safety reasons.
A multi year plan was developed two
years ago with a 1, 3, and 10 year projection.
Kim stated that the plan could be
Dennis Long stated that the Road
Commissioner’s could maintain their work plan. Tom stated there was a
difference between fixing roads rather than just maintaining them.
Joyce Bakshi said the Capital
Improvement committee said the Town should look to the future and
fix rather than just maintain.
Tom stated that there were reserves
in the budget for long term improvement and long term funding needs. Money could be put aside each year for a long
term plan as this was good fiscal management.
Fran Bodkin stated that
communication was key and leave point procedural functioning to the experts.
Ray Lopez stated the plan was
done, why spend money on an engineer?
Kim stated that the Road Commissioners
should follow the long term plan and enter their work on the designated
computer program. The Road Commissioners
will meet with the Town Administrator on Monday,
August 29, 2022 at . This program will be good for record keeping
and will allow planning for the future, provide historical accounts, provide
long term planning for the road budget, and have a clear maintenance record.
Kimberly Stacey-Horn asked what
would be done with the information gathered at the Public Hearing. It was stated that no decision would be made,
that this was an informational session. Kim
asked if an article should be written to put on the November ballot following
David stated that the Board should
go forward to November and put this forward for the Town to vote for a secret
David Winchell Jr. made a motion to
put an article forward to allow the voters to decide if they want to change the
form of Town government to a referendum form, Kimberly Stacey-Horn seconded the
Joyce Bakshi asked what are the
options? How many articles? How many referendums? What would the resources
be? David replied that the Select Board
would get the information out to the public.
Dennis Long reviewed Town history
stating that the Town changed accounting systems from an accrued accounting to cash
based system at the school, so the fiscal year for the school changed and the
budget was for a year and a half the first year.
Nancy Ruma stated that the Town
would have to work thru the logistics, and felt the question was not fair to ask
without further clarifying information.
Tom McGurty asked if the Board
should move forward with a decision after Select Board discussion or should a commission
be brought forward to increase participant communication.
The motion was voted on, Motion
The Town Administrator asked for
clarification; and will create an order to be put on the November ballot to ask
if the voters of the Town want to change the form of Town government from open
town forum to the referendum style. The
Town Attorney will write the question. The Town Administrator will set up a timeline to address everything that
has to be met.
this passes in November, it will change the form of Town Government.
The Town Administrator will lay out
the time line for the August 31, 2022 Select Board.
Waterhouse asked about the new fire truck and when it would be ready. Tom McGurty replied that it has been shipped
from Europe, all assembled and the
price was frozen.
Report Letters due - August 19, 2022
Bridge Fence - Awaiting Owner Signature
Chief Commission Names due - August 24, 2022
Bids - August 31, 2022
Chief Applications - August 31, 2022
18, 2022 Planning
Rec Committee 9:00 am
Mary Grant Committee
31, 2022 Select
Winchell Jr. made a motion to adjourn the meeting, Kimberly Stacey-Horn
seconded the motion. All in favor,
motion carried, 3-0.
MEMBERS PRESENT: Tom McGurty, David Winchell Jr. Kimberly
ATTENDANCE: Jason Sevigny, Andy Brazier, Mark Hurd, Steven Bodkin,
Rollin Waterhouse, Susan Meaghan, Ed Walsh, Nancy Ruma, Richard Nass, Joyce
Bakshi, Dennis Long, Ray Lopez, Will Langley, Adam Doliber, Fran Bodkin