TOWN OF ACTON SELECT BOARD MEETING October 26,
PUBLIC HEARING: GENERAL
Town Administrator reviewed the updated guidelines set by the State and how
they affected YorkCounty. No public comment or questions were had. Public hearing closed.
1. CALL MEETING TO ORDER / PLEDGE OF
2. WARRANTS/BILLS: Signed
3. APPROVAL OF AGENDA: David Winchell, Jr. made a motion to approve the agenda, Kimberly
Stacey-Horn seconded the motion. All in favor, motion carried 3-0.
4. MINUTES OF LAST MEETING: David Winchell, Jr. made a motion to approve the agenda, Kimberly
Stacey-Horn seconded the motion. All in favor, motion carried 3-0.
ADMINISTRATOR WEEKLY UPDATES:
November 8, 2022, the Town Clerk’s
office will be closed for business unrelated to the election. There are more than 300 absentee ballots to
cure, and they will be counted during the election hours. The office will have a delayed opening on Wednesday,
November 9, 2022 as well.
will sponsor a free program called “Keep
the Keys,’ for Seniors. It is free and
open to Shapleigh and Acton residents. It will be held on Wednesday,
November 30, 2022, at at the ActonTown Hall.
the Town wide reevaluations, 3 buildings were found that did not have any
building permits, the Assessor is following up.
Salt Shed roof materials were delivered and the work will commence after the
Town Administrator was contacted by a realtor regarding the Town’s plans for
the old fitness center building. The Select Board declined action at this time.
has been trash found on the H Road. Signs will be posted at the Transfer Station
to remind citizen’s to secure their loads.
Warrant and Finance Committee will meet on November 15. They have requested all expense disbursements for the first four
months of the fiscal year, expense summaries through October and wages for all
employees for the first four months, including the rate of pay, records from
the new Treasurer and the audit. The Town Administrator stated that the audit
may not be complete by November 15, 2022.
Thanksgiving, Neighbors Helping Neighbors will be having a dinner at the Town
Hall. The dinner will be served at ,
with appetizers served before. In addition, there will also be the traditional
Thanksgiving Baskets to be distributed to 10 to 15 others.
6. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES
·Will Langley reported that 1800
yards of winter sand has been received. There also has been grinding done on County Road, Goding Road, and Young’s Ridge Road in anticipation of
paving. West Shore Drive will be the next road
to be ground.
·Leslie Berlan, Road
Committee Chair, spoke about the West Shore Drive plan. Her recommendation is for the citizen’s to
watch the video. The Road Committee
unanimously voted, 6-0, to accept the box culvert with the open bottom plan,
but not an exact design to allow for changes. The Road Committee stated that
they recommend a project manager be hired for this project by the Select Board.
She also stated that she was upset that she spoke with Colin Green, from the
Army Corps of Engineers, who was told not to speak with The Road Committee or
the Road Commissioners about the project. Tom McGurty replied that Colin related to the Select Board that he felt
like he was frustrated and felt like he was being pulled in different
directions. The Road Committee’s work on
this project is done, and the communication should now be with the Select
Langley reported that he has
not had any conversation with anyone at the Army Corps of Engineers since the
plans were presented. Dan Krampus reported that the Mary Grant Pumpkin Fest was
a great success. There were over eighty
participants. Tom McGurty stated that it
was a wonderful community event.
7. LIAISON UPDATES
Transfer Station: Ongoing conversation with Robin Ham
Fire Department: Search Committee meetings
Kim: No new report
Mary Grant Committee: A great time was had by all who attended the festivities
/ Forest Committee: Met with Mr. Bodkin regarding the job description process
8. OLD BUSINESS
A. West Shore Drive Culvert - Road
Committee Recommendation / Next Steps:
was a public hearing attended by the Army Corps of Engineers. David Winchell, Jr. reported that there were choices presented that included:
the culvert in kind
the culvert with an open bottom
fisheries recommendation to replace in kind without the gabion baskets which
would be within the budget and time plan and there is no plan to redo the road,
and using the GPS to put the culvert back where it needs to be.
This would be the best and least expensive route. Kimberly Stacey-Horn at first, agreed with
the open bottom plan and to replace in kind but then was concerned about using
a different culvert, and now agrees to the replace in kind plan. David
Winchell, Jr. stated that the replacement in kind is acceptable to permit by
rule. Kimberley Stacey- Horn stated that
there would be no taking of land; David Winchell Jr stated that the best option
was Option A in kind.
David Winchell, Jr. made a motion to approve Option A in kind, Kimberly Stacey-Horn seconded
Scott Matthews, an abutter to the bridge, questioned whether the
life expectancy was better using concrete or galvanized metal.
--------------- stated that aluminum lasted longer than
The question arose about
the grant for West Shore Drive with the State. The
grant was not available for use with the open bottom culvert.
However, HopperRoadBridge needs repair and the
Grant writer would be contacted to check out the viability of the grant for
Motion carried 2-0; Tom McGurty abstained from the vote.
To move forward with West Shore Drive:
engineer needs to be engaged with the Town’s decision
plan needs to be redesigned without the Gabion baskets
must be solicited for bids
Hall Water Bid:
The Town Hall was
inspected by a contractor to design a water treatment system. An update will be given at the next meeting.
A Facility RFP needs to
cover the scope of work to be considered on a level higher than a home
inspector. David Winchell, Jr. stated that an engineer should be retained to
review the list of projects the Town is considering. He recommended contacting
other municipalities to find a list including the hourly rate, qualifications,
and the scope of work completed with satisfaction. Sealed bid invitations will
be sent and advertising will be placed. Tom McGurty will perform a web search for a list of companies. Joyce Bakshi will also provide a list of
companies that have worked in local towns. The bid deadline is November 15, 2022.
Daniel Krampetz stated that
it would take three weeks or a month to obtain bids to re-do the website.
9. NEW BUSINESS
Trailer: The Speed trailer was purchased
with a grant five to eight years ago. The sign has lost its blue tooth connection. The Sheriff’s Department inspected it and is
not able to determine what is going on with it. The Town Administrator will get prices on new ones and see if any
companies repair them.
Smith was called to the podium and thanked for his work and appreciation was
expressed for his work as Fire Chief. He
said he was going to remain part of the Department and was available to
Search Committee unanimously recommended Wayne Ham. During the interview process, he was stated
to be a leader, competent and much respected.
Tom McGurty recommended
that the Select Board accept the appointment of Wayne Ham as Fire Chief.
Kimberly Stacey-Horn made
a motion to accept the appointment of Wayne Ham on November 1, 2022, until November 1, 2023. David Winchell Jr. seconded the motion. All
in favor, motion carried 3-0.
Langley and Adam Doliber presented that Morton would not give an estimate
regarding the salt bid, as they have no salt available in the northeast. GraniteState bid $95.00 per ton,
delivered. Last year’s price was
stated that he obtained 1000 tons in the spring, there is some left. David Winchell Jr.
Will to check where Shapleigh was getting their salt from.
Town Administrator read the Town Abatements.
Stacey-Horn made a motion to approve the abatements as read, David Winchell Jr.
seconded the motion. All in favor,
motion carried 3-0.
Town Administrator read the Supplemental Tax Bills.
David Winchell, Jr. made a motion to approve the supplements as read,
Kimberly Stacey-Horn seconded the motion. All in favor, motion carried 3-0.
extension of 30 days was extended to those who have not received their tax
bills for payment.
David Winchell, Jr. made a motion to approve the adoption of the
revisions, Kimberly Stacey-Horn seconded the motion. All in favor, motion
Session MRSA 405 - 6 A - 1 –
made a motion to go into Executive Session, David Winchell Jr. seconded the motion. All in favor, motion
made a motion to come out of Executive Session, David Winchell Jr. seconded the motion. All in favor, motion
10. PUBLIC COMMENT:
Wood, a West Shore Drive abutter, asked if the
Grant for West Shore Drive might apply because West Shore Drive is a dead end, could it
be classified as a life safety issue? He
also stated that he wanted to thank the plowing folks for their hard work and
thank the committees for their hard work.
Select Board stated they would bring that up to the grant writer.
/ Salt Roof Replacement - 10/31/2022
Recreational Committee 9:00am
13. MEMBERS PRESENT: Tom McGurty, David Winchell,
Jr., Kimberly Stacey-Horn
ATTENDANCE: Ray Lopez, Deb Lopez, Joyce Bakshi, Dennis Long, Carol Long
Dan Krampetz, Robin Ham,
Rick Smith, Wayne Ham, Joe Ruma, Adam Doliber, Nancy Deans, William Deans,
Scott Matherws, Ed Wood