Selectmen Stacey-Horn made a motion to approve the agenda;
seconded bySelectmen Winchell. All in favor.
4. MINUTES OF LAST MEETING -
Selectmen Stacey-Horn made a motion to approve the minutes
of 2/21/23 and 3/1/23; seconded bySelectmen Winchell.
All in favor.
5. TOWN ADMINISTRATOR WEEKLY UPDATE -
Need to determine when the next budget meeting should be
scheduled. The Board will be meeting with a few groups tonight but will still
need to meet with the Recreation Committee. Note - The Recreation Committee is
meeting with Warrant & Finance on Monday night.
Selectmen McGurty asked to defer this conversation until
after they saw how many budget presentations they could get through.
A call was received from a resident who was interested, at
no cost to the Town, to place Acton
signs at the border to welcome those coming into Acton.
The Selectmen thought it was a nice idea, but that they would like to see the
signs before placement; 109 is a state road and the interested parties would
have to check on guidelines from the state; Selectmen Winchell offered
assistance with contact information if needed.
Selectmen McGurty asked about the sign beside the pond; the
Town Administrator indicated it was being looked at by a resident to repair but
that it was on church property and the church's responsibility to handle.
6. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES
A. Wayne Ham, Fire Chief, spoke to the Board about his
department's budget to defend what was submitted and note the changes
which brought it down to a 9.9% increase; salaries were the biggest contributor
to the increase, however, Chief Ham was able to streamline use of employees and
save $17,000; two other targeted areas streamlined were the PPE
and medical equipment/supplies lines.
B. Will Langley and Adam Doliber,Road Commissioners spoke
with the Board about their budget and a fuel increase. Outcome of budget
discussions was for the Road Commissioners to revisit their budget and give a
detailed explanation/breakdown of salaries/ equipment and fuel. Selectmen
Winchell offered to sit down with the Road Commissioners and assist in the
process; reminding them to review state rates.
Discussion ensued on Special projects (i.e. H
Road) and how the costs should be depicted in the
budget and asked of the voters; wording of the articles for presentation to
C. Transfer Station - Robin Ham, Superintendent came
before the Board to present the Transfer Station Budget at a 4.83%
increase. Discussion ensued regarding hauling costs (which are increasing
everywhere) and the demo debris budget line;shingles are being rolled into the
demo line but removed as an individual budget line. Based on a $280,000 budget,
an increase of $5,000 is negligible. There are a few items to tighten up
but overall looks good.
7. LIAISON UPDATES - Tabled
6. OLD BUSINESS
Investment Policy -
Sent to legal for review; minor changes made included citing
a statute located at the top of the document further down in the appropriate
area; incorporating words giving the municipal officers the ability to either
appoint their Treasurer or a third-party investment manager to oversee it and
then the Board would make the decision.
Selectmen Stacey-Horn made a motion to accept the Town of Acton’s
investment policy; seconded by Selectmen Winchell. All in favor.
Selectmen McGurty noted that this policy will be an agenda
on a SpecialTown
meeting still to be scheduled. The question would be to allow the Town to
invest funds pursuant to said investment policy; this is just an action of the
Board at this time which will allow them to bring it forward at a Special Town
No update. The contract was sent to legal for review. All
FOAA requests have been completed; both individual and state. Email was sent to
the engineer to respond to the state directly on the Town’s behalf. Minutes are
being reviewed and we’ll present some amendments if the videos show that there
was a conflict in the minutes published.
Meeting - Date to be set.
The Town Administrator recommended either April 12 or 19,
2023 which will permit timing for another Board meeting to get things contracts
signed. Discussion ensued regarding Road Commissioner work to be placed on a
warrant; a placeholder will be made until number is provided. The Board agreed
on April 19, 2023. Posting
of recommendations should be done by the April
5, 2023 meeting; special town meeting warrants can be reviewed with
Warrant & Finance on the night of the 20th when the General Government budget
A. Resignation -
The Town Administrator received a letter of resignation from
the Town Administrative Assistant Sue O’Brien due to complications with recent
Selectmen Stacey-Horn made a motion to accept the resignation
of Susan O’Brien effective immediately; seconded by Selectmen Winchell. All in
B. Eagle Scout Project
Junior Firefighter Michael Cousino proposed an Eagle project
to work on some of the dry fire hydrants. This would include general maintenance,
brush/weed removal, painting and proper signage where necessary. A letter was
attached from his Scout CEO indicating that they have general liability
and that he will be doing this project on his own time as a volunteer. Chief
Wayne ensured one of the Fire Department members will accompany at all times.
C. Building Permit Refund
Pool is no longer being installed; no work has been done.
Request is for $127 to be refunded.
Selectmen Winchell made a motion to refund $127 on Tax Map
237 Lot 8; seconded by Selectmen Stacey-Horn. All in favor.
D. Abatement - Tax Map 229 Lot
The Town inadvertently was charging for 2.4 acres when in
reality it was 0.4 acres; abatement is $50.37.
Selectmen Stacey-Horn made a motion to accept the abatement
on Tax Map 229 Lot 48 in the amount of $50.37; seconded by Selectmen Winchell.
All in favor.
E. Credit Card Authorization
Amazon no longer offers their credit card to small
businesses to use which means the Town Debit card must be used when ordering
from Amazon. Generally not an issue but Code Enforcement needed to order $752
worth of books and the policy states anything over $500 must receive Boards
approval and authorization.
Selectmen Stacey-Horn made a motion to authorize the use of
the Town debit card for the Code’s purchase of $752 and change for code books;
seconded by Selectmen Winchell. All in favor.
F. RHR Agreement
This is an agreement for a member of the RHR staff to assist
the Town with some outstanding accounting tasks that needs to be addressed.
Scope of work is to help catch the Town up on bank statements; journal entry
support to the Treasurer to make sure carry forwards go into the accounts
correctly, plus some miscellaneous training for the Treasurer. Contract rate is
Selectmen Winchell made a motion to approve the RHR Smith
contract to perform the services as outlined and detailed in the contract
effective immediately (as written); seconded by Selectmen Stacey-Horn. All in
10. PUBLIC COMMENT
Susan Meehan -
Asked if there was anyone on the Recreation Committee
who was CPR certified. Discussion ensued regarding certification.
Asked about Town meeting rides, babysitting, etc.
Discussion ensued regarding advertising the meeting. Distribution method will
be looked into. Town Meeting length, light refreshments, babysitting and other
considerations are still being looked at. Further discussion ensued regarding
the Town Meeting being on a Saturday; all would like to have greater attendance.
Paying taxes with a credit card. There is a municipal law
where the Town can not charge the tax payers for the middleman the fees go to
Selectmen Stace-Horn, Recreation Liaison spoke that the
recreation committee is going to continue doing the trophies versus the shits.
They still have shirts and want to know if they can offer them for sale during
signups (on the signup form). Selectmen Winchell thought it was a great idea
but cautioned that pricing should reflect replacement costs for the next year’s
shirt. No checks and balances are available; the Treasurer should be spoken to
regarding this matter; financial policy needs to be followed and it done on the
registration so that it can go back into the account.
March 9, 2023
Planning Board Meeting
March 13, 2023
Warrant and Finance
March 15, 2023
March 16, 2023
March 18, 2023
March 20, 2023
Warrant and Finance
March 22, 2023
March 27, 2023
Warrant and Finance
March 29, 2023
13. MEMBERS PRESENT
Selectmen Tom McGurty, Selectmen David Winchell, Selectmen
Kimberly Stacey-Horn and Town Administrator Jennifer Roux
Joyce Bakshi, Susan Meehan, Dennis Long, Will Langley, Adam
Doliber, Wayne Ham, Robin Ham, Jason Sevigny, Joe and Dan